Finance Officer | Epsom College
  • Working at Epsom

Finance Officer

Closing Date 26 February 2024

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The Finance department comprises the Head of Finance, Finance Officer, Finance Officer (Purchase Ledger), Finance Officer (Fee Ledger) and Payroll Manager (full time posts) and an Accounts Assistant (part-time post).

The role of the Finance Officer is varied and wide-ranging within the Finance department. The post includes full responsibility for the management reporting of the three subsidiaries of the College, as well as supporting other members of the Finance Team and Budget Holders, and working closely with the Head of Finance to provide a comprehensive and effective finance function. The successful applicant should be self-motivated and able to organise their work efficiently, have good interpersonal skills and the ability to exercise discretion and confidentiality.

Main Duties

Epsom College Subsidiaries

  • Accounts maintenance using Sage 50
  • Invoicing and credit control
  • Purchases and payments
  • Cash and banking duties, including bank reconciliations
  • VAT return preparation
  • Supporting Sports Enterprise department with queries, budgets & customer queries
  • Preparation of Management and Statutory accounts (including accruals and prepayments) for submission to the Auditors
  • Annual and quarterly budget reviews

Music Charges

  • Preparation and administration of monthly Music Charge analysis in respect of Music Peris in order to provide relevant information for Payroll and billing purposes.
  • Journals; posting of department re-charges, scholarships and bursaries to relevant nominal account.

Cash Management

  • Accounting for cash advances for staff and debtor accounts
  • Review of petty cash reconciliations
  • Banking for ad hoc receipts
  • Monthly bank reconciliation.

College Invoicing

  • Responsibility for all non-fee related Epsom College billing (e.g. letting income, utilities recharges to staff)
  • Supporting Commercial Events department with budgets, checking billing figures in contracts and general accounting support.

Confirmation Fees and Deposits

  • Banking all confirmation fees and deposits received
  • Maintaining a detailed record or all confirmation fees and deposits held by the college and ensuring appropriate re-payment when required

Payroll

  • Assist Payroll Manager with monthly payroll as required, including
    • entering timesheets into payroll software SagePay
    • provide other assistance as required including: recharges, changes to personnel details, joiners/leavers, salary adjustments, tax coding, new starters etc;

Finance Department Support

  • Journals, posting of regular (e.g. payroll related) and ad-hoc journals
  • Reconciliations and review of intercompany and miscellaneous balance sheet accounts
  • Fees Ledger: Support the Finance Officer (Fees) in the performance of their role, e.g. technical accounting queries in relation to how to process certain more complex accounting entries, support with credit control organisation; review direct debits including reconciling back to previous months; checking fee run processes and answering fee related queries post fee run
  • Purchase Ledger: Support the Finance Officer (Purchase Ledger) in performing their role, e.g. technical accounting queries in relation to how to process certain more complex accounting entries
  • Providing annual leave cover for both the Fees Ledger Clerk and the Purchase Ledger Clerk as well as the Head of Finance
  • Preparation of any schedules or other information for annual audit as directed by the Head of Finance
  • Generally support the Accounts Department as and when reasonably requested by the Head of Finance or Bursar.

Criteria for Role

Essential

  • Demonstrate an understanding of accounting principles with either experience of working in a similar position, or through qualification (bookkeeping diploma/AAT)
  • Competent user of Excel and Word
  • Good written & verbal communication skills
  • Good organisation skills, ability to work methodically and accurately with an eye for detail.
  • Must be of a friendly disposition, reliable, able to work flexibly and collaboratively within a small team along with a willingness to learn.

Desirable

  • Experience of using Sage or other similar accounts software.
  • Experience of working in a similar position
  • Bookkeeping/AAT qualification

In order to arrive at a decision, the selection panel may enhance any or all of the desirable criteria.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Terms & Conditions

  • Hours: Full time 40 hours per week, Monday-Friday, working throughout the year. (There may be some flexibility to reduce the role to 4 days per week/32 hours per week)

    Salary: £36,120 per annum, full-time.

    Holidays: FTE – the holiday entitlement is 28 days holiday per annum inclusive of bank holidays increasing by 1 day per annum up to a maximum of 33 days per annum inclusive of bank holidays following 5 years continuous service and pro-rated for working part-year/part-time.

    Pension: The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the Employee will be required to contribute a minimum of 5% of basic salary and the College will contribute 4% in compliance with current legislation

Employee Benefits

  • Life Assurance: Members who are automatically enrolled or who choose to opt into the College Pension Scheme will be provided with life assurance cover at two x contractual annual basic salary at no cost to them
  • School Fee Discount: Generous school fee discount available subject to qualifying conditions
  • Health Care Plan: Private health care plan offered to staff subject to qualifying conditions
  • Employee Assistance Plan: Offered to staff including counselling
  • Dining Facilities and Refreshments: Whilst at work meals and refreshments are available when the dining room is open at no cost
  • Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times;
  • Cycle to Work/Parking: The College offers a cycle-to-work loan scheme subject to a qualifying period. Free car parking for staff is available on campus
  • Computer Loan: The College offers a computer loan scheme subject to qualifying conditions.

Offer of Post

The post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK.

Prior to interview, an online search of internet search engines, websites and other publicly available and accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on candidates that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

How to Apply

Candidates to complete an application form via the button at the top of this page.

To comply with safeguarding procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure policy on the College website.

Applications will be assessed in order of receipt and interviews and appointment may occur at any stage after applications are received. Please apply as soon as possible.

Closing date for receipt of applications: 9am, 26 February 2024