This policy explains how Epsom College collects and uses information via its website. Please click on the following links for more information on how the College uses information about pupils and parents.


How Epsom uses parents’ information

How Epsom uses pupils’ information

How Epsom uses customers’ and suppliers’ information

How Epsom uses alumni information

For further information, receive support or make a complaint relating to the College’s use of your personal data please contact our Bursar, Mrs Sarah Teasdale at

Privacy Policy


(a)        Epsom College is a co-educational independent school located in Epsom, Surrey, England, which provides both boarding and day school education for pupils between the ages of thirteen and eighteen years old.

(b)        Epsom College is a registered charity and its charity number is 312046-146.  It is a subsidiary charity of The Royal Medical Foundation Of Epsom College, whose charity number is 312046.

(c)        Epsom College is also registered as a company in England and Wales under company number 04009200, and its registered office is at Epsom College, College Road, Epsom, Surrey, KT17 4JQ.

(d)        ‘Epsom College’/’we’/’us’, for the purposes of this Privacy Policy, means both the registered charity and the registered company referred to above.

(e)        The Site is a UK-based website and we take reasonable care to comply with the requirements of the UK Data Protection Act 1998 (‘the Act’) relating to the personal information you supply on the Site.

(f)         For the purposes of the Act, the data controller is Epsom College and it is registered as a data controller with the Information Commissioner for the United Kingdom.

2.         Your Personal Data

(a)        From time to time we may ask you to supply personal data on the Site. Personal data is any information that enables us to identify you in some way, such as your name and an email address (‘Information‘).

(b)        If you supply us with any Information, we will ensure that your personal data is only used for the purpose for which it was requested and is held securely.

3.         How we will use your Information

(a)        Cookies

The Site uses cookies for analytical purposes as these will help us make improvements for the future. You may refuse to accept cookies by clicking “switch off cookies” at the bottom of any page on the Site, but if you do so parts of the Site may not work correctly. Information about your computer, such as your IP address, operating system and browser type, may also be used to examine usage trends, but this will not allow for any personal identification.

(b)       Questionnaires, surveys, competitions or other similar activities

From time to time may ask you to complete questionnaires or surveys on the Site or invite you to participate in competitions and other similar activities. The personal data collected by us during the course of any such activity will only be used for the purpose stated on the Site in connection with that activity. You may also be given the opportunity to add your address details to our databases so we can contact you in the future. We will only use this information to contact you if you expressly give us permission to do so.

(c)        Mailing Lists and Newsletters

We may offer you the opportunity to sign up to a mailing list and/or newsletter, but if you subsequently change your mind, you may opt out by notifying us at our Contact email address above.

(d)       Requests for information

If you make a request for further information using the contact details given on the Site, the data will only be retained on our web servers as long as necessary in order to respond to your query.

(e)       Other communications

We may use your Information to notify you by email about important functionality changes and alterations to the Site, but if you do not wish to receive any such communications, please notify us using our Contact email address.

4.         Updating your Information

If any of your Information changes, please notify us at the above Contact email address.

5.         Links to Third Parties’ Sites

We may provide links to other websites.  Before supplying any personal information to any other website, we recommend that you check that website’s Privacy Policy.  We do not accept responsibility for the protection of any data supplied to other sites.


Bookings for sports courses and other events are made through a third party platform provided by BookingLive. BookingLive’s privacy and cookie policy can be found here.

6.         Who we may share your Information with

Except as set out below, we will not sell, distribute or disclose your Information without your consent, unless required or permitted to do so by law.

7.         Internet

The Site uses a security system that protects your Information from unauthorised use.  However, as no data transmissions over the Internet can be guaranteed to be 100% secure, we cannot take responsibility for any unauthorised access or loss of personal information that is beyond our control.

8.         Changes to Privacy Policy

Our Privacy Policy may change from time to time. In this case, the amended version will be published on the Site.